06-11-2025 2:49 PM
I received my first return request yesterday morning.
I accepted the return and sent a label to the buyer through eBay (through gritted teeth - not happy at paying £3.25 to have a DVD that I sold for £10.99 returned to me, if indeed I receive the same item back).
This afternoon I received an email from eBay stating:
"We're stepping in to help resolve this return.
Hi [Seller],
We appreciate you trying to work things out with the buyer. They've asked us to step in and help resolve their return request, so we're going to take a look at the details of the case and decide what the next steps should be.
You can expect an update from us within 48 hours. There's nothing you need to do right now, but if you have questions, you can contact us. Thanks for your understanding."
I don't get this at all. I accepted the return and issued the label yesterday morning, the very same day I was notified of the return request. How, then, can the buyer escalate the case and ask eBay to step in? At this stage, I can do nothing more than what I did yesterday morning, so what is there for eBay to step in regarding? The next step in the process is up to the buyer - to use the label provided to return the item to me in order to get their refund (and they have until 25th November to return it - why such a long time?).
Is this normal (despite not really making any sense), and am I worrying over nothing?
The buyer did not respond to my polite request to know what the issue was (they had opened a INAD case, but submitted no further (optional) information). Now, with this latest email, it seems that they are determined to make things as awkward and difficult for me as possible, despite my accepting the request (while still firmly believing that I had described the item accurately).
This email from eBay has me worried that some kind of defect could be applied to my account, despite my fully complying with the return request, and not presenting any kind of barrier, objection or challenge. As mentioned before, I did politely ask the buyer if they could state what the problem was, but I figured that they were unlikely to reply, and I knew that I would have to accept the request regardless (or lose the sale proceeds and the item), so shortly after that I just went ahead and accepted it, and issued the buyer with their return label. I have the email from yesterday confirming that I had accepted the return.
I know that a buyer can ask eBay to step in if the seller has not responded or issued a label within four (?) days of the request, but that is not the case here.
Any insight into what's going on (particularly with reference to the buyer being able to ask eBay to step in despite my actions) would be much appreciated. Thanks.
07-11-2025 11:50 AM
Again, possible. I would say, why did they open a request if they were unable to return the item, but perhaps they were hoping I'd refund without wanting it back (in which case I would expect - not just want - them to clearly state the problem specifically, not just open an INAD case).
From my perspective, they didn't help matters by not engaging with me at all. That, to me, was just rude, and it got my back up. Obviously, the fact that this was my first ever return came into play as well, but the fact that I had not had to deal with a return case before is not something I can hold them responsible for.
I'm a fervent collector of physical media, and, like many of that type, I am very focussed on the condition of an item, often to an obsessive degree. I therefore try to highlight even the slightest defect, so it stung me to have a 'Doesn't match description or photos' case opened with no detail as to what element of the DVD (case, disc, sleeve, or a combination thereof) the buyer believed I had described wrongly, or what defect I had not mentioned. I'm a private seller who puts care into their photos and descriptions. I am not Music Magpie or World Of Books or one of the other massive resellers who buy and sell in bulk, often with little to no regard for the item condition (which tends to be routinely stated as Very Good) and often with no photos of the item, or one or two stock photos.
Opening an INAD case with one of those big players without first contacting them is, arguably, an okay thing to do (although if I have a problem with something I've bought from them, I do message them first - to me it's just common courtesy, whether the seller is private or business, large or small). They're a business, and their business model is based on volume sales. I doubt that, as a company, they are all that phased by return requests, unless they keep getting them from the same buyer, in which case I'm sure eBay would step in (eBay would possibly pick up on that pattern before the seller did). I very much doubt that anyone working for that type of business feels personally affected when someone disagrees that one of their items is not in Very Good condition. [I acknowledge that not all business sellers are like these reseller behemoths, and that there are plenty of business sellers who exercise care and attention to detail in their listing descriptions & photos (and, equally, that there are many private sellers who are sloppy and careless with their listings). This does dilute my point, admittedly, but I'm using the likes of MM as an example of the polar opposite to the way a (decent) private seller goes about listing.]
Perhaps I'm just on my high horse, but my personal view is that those private (and business) sellers who evidently strive to be accurate in their listings deserve the courtesy of communication from buyers who have an issue with an item purchased from them. We could argue about how you can tell the former apart from sellers who are careless in their listings, but to me it's usually quite easy to tell (one obvious way is to see if the seller has relied entirely on eBay's AI in the description, with no wording of their own).
In this case, I do think that the buyer was trying it on. I certainly hope that they are not like your friend because last night, after thinking about how much of my day had been taken up with this (and the stress caused), I left rather sarcastic, albeit genuinely positive, feedback for them in the hope that someone reading it would ascertain the sentiment behind the OTT superlatives. I feel somewhat remorseful about that after reading your post, but I am far from perfect, and the scales of probability are still on the side of bad buyer behaviour. If I get a feedback revision request, however, I will change it to something neutral-sounding (it looks like you can only amend feedback upon receiving a revision request; you cannot delete it).
If the buyer had bothered to communicate with me, my attitude and approach would have been calibrated accordingly. They had the opportunity to do so before opening the case, they had the opportunity to do so when I politely enquired what the actual problem was, and they had the opportunity to do so at any other point before the case was resolved; they chose not to do so at any juncture, and that inevitably influenced my attitude negatively towards them. I am a living, breathing person selling items from my personal collection, and trying my hardest to describe them accurately, not a robot picking items in an order fulfilment warehouse for a company that just churns stuff out in any old condition (but lists it as Very Good), and is not bothered about one-to-one communication (indeed, such a seller would probably rather the buyer just opened a return request, and was spared the 'hassle' of having to deal with messages from them - the polar opposite to what I would like)!
So many things in this world would be better if people only took the trouble to communicate with other people.
08-11-2025 12:18 AM
Honestly? I think you are reading far too much into it.
In my friend ’s case, sometimes she is able to return something. Sometimes she gets a carer that is happy to help, one time the district nurse took a package with her as a drop off point was on her way.
Many buyers really don’t care if they are buying from a private seller, small businesses or big companies. They search for something, buy it, expect it to arrive within the EDD and it be exactly as they expected. If its not what they expected, ebay gives the facility to report it as not as described and be able to return it. They obtain a return label, stick it on the package and send it on its way. They neither need or want to get into conversations. In their mind they’ve already said why they want to return it. Its not as described for whatever reason. They just want a solution, not discuss it. Neither do they care how long a seller has spent ensuring their listing is perfect in its presentation or description.
i actually spend a lot of time on my images, trying to get them as true as possible but sometimes buyers are just not happy, no matter what you do. I just accept it and then try to put things right. But only when given the opportunity. Im not about to message repeatedly to delve further in case it annoys them. A lot of my sales are repeat business.
Case in point, I had a buyer today not happy. It was my fault, I missed a very small fault. I didn’t enter into a dialogue, just refunded, added an apology to the refund and moved on. You can stress yourself out fast if you overthink things. Its a transaction. So long as you have done the best you can, all is good. Whether I sell something for £1000 or 50p, I still present and pack it in the same way. Neat, tidy and secure.
08-11-2025 12:07 PM - edited 08-11-2025 12:10 PM
Thanks for your reply.
You make a lot of reasonable points, and it is of course a bit daft of me to expect, or even hope, that people communicated more, especially in this 'I want it all, and I want it yesterday' culture. I think the crux of the matter is that, as one collector selling to other collectors, I see a sale as more than just an impersonal transaction. Maybe I would benefit from developing a thicker skin and viewing sales and transactions with a cold, detached indifference, but I'm not at that stage yet, and, to be honest, in some ways I'm glad I'm not.
I stood to lose £3.25 (for the return label) if the return had gone ahead, £5.25 if you include the £2.00 it cost me to post the item in the first place. The prospect of that without even knowing the reason for the return request (beyond INAD) was not a pleasant one.
In the example you give at the end of your post, how did you come to know that you had missed a minor defect? Did you realize or remember the defect completely independently of any action taken by the buyer? How did you know that they were not happy? Did they open a case (with no other contact), and you inferred from their doing so that they were not happy? If they did open a case, did they mention the defect in the case, and then it clicked that you had missed it?
Sorry for all those questions, but the reason I ask them is that, from what you've written, it sounds very much like your buyer actually contacted you to express their disappointment (and pointed out the defect that you had missed when listing), or at the very least, that your buyer requested a return through eBay, but specifically mentioned the defect when making that request (thus making you aware of it), and didn't just claim INAD without any further detail.
If I'm wrong about that, please say so. But if I'm right, then you've kind of made my point for me; I would have much preferred it if my buyer had either contacted me to state the reason(s) why they weren't happy with the item (I'd still have accepted the request - stupid not to given that eBay would refund them anyway, retain my sale proceeds, let the buyer keep the item, and apply a defect to my account), or if they had at least stated what the undeclared defect/s was/were when making the request - just as it appears your buyer did in your example.
09-11-2025 11:15 PM - edited 09-11-2025 11:18 PM
My buyer just sent me a message to say their order had arrived - some do as many of my orders are sent untracked, I upgrade at my cost when certain order levels are reached - and said ‘oh by the way, there is a tiny bit of damage in this corner…’. That was all. I just refunded for that item as Id missed it (Im getting old, my eyes are not so good, especially for small areas of damage on an old stamp). I didnt ask for it returned, the buyer didn’t open a case. I also know this buyer buys from me and then sells on v. I don’t care about that either.
Not all sellers of collectables are collectors. Not all collectors are sellers. I just happen to do both. Ive turned a hobby into a business. Ive been doing this for over 20 years and its all too easy to get stressed about things you can’t control or influence. I nearly died back in 2017 and since then, Ive realised life is too short. I had some fabulous buyers during that time and every single one of them were kind enough to wait until orders could be processed - my poor husband was thrown in at the deep end, totally clueless and it was a good thing google saved passwords! I treat all buyers with respect and kindness (until they cross me and then its a no nonsense welcome to my blocked list).
sometimes a buyer does not need to say they are unhappy. You learn to read between the lines.