25-03-2024 11:43 AM
So this week I was my turn to get a fine and admin fee for an incorrect weight item I sent. They claimed it should have been 200g postage and not the 100g postage I put it under. The item was a solo eyeshadow size 2cmx2cmx0.7cm and weight in a small padded envelope at 15g. I challenged the £2.20 extra cost as no way could it get to over 100g when it started as 15g and that Royal Mail are committing fraud by trying to claim that, told them to pick a heavier item next time nearer 100g if they want to get away with scamming. Told them this is not an isolated case as a lot of people are getting these fines now for items they know they sent correctly. Looks like another scandal in the making. Just heard back and they have refunded the £2.20.
Challenge them if you know you sent it correctly
03-10-2024 7:04 AM
03-10-2024 10:54 AM - edited 03-10-2024 10:58 AM
If you have a Royal Mail Business account you can challenge the charge at this link:
https://www.royalmail.com/forms/contactfinance
Normally when i get these and i know there wrong i ask royal mail to provide me with a reference to the offending Letter/Parcel(Because they never tell you which item was overweight/size when charging you) so i can provide the necessary evidence to dispute the claim, and they just accept defeat apply a credit
06-12-2024 1:53 PM
I have had two recently, one that was 87g and they say was 120g and another that was 88g that they say was 125g. I keep a record of all package weights before applying postage. I also take a photo of all items on the scales before sending. I also write the weight on the back of the package. Upon challenging these, royal mail provide me with photographs of the item as it is weighed. No alien objects can be seen. I know that these two items were 100% not over 100g. Yet royal mail will not back down, they will not cancel the surcharge. This seems to me a bit like the whole Horizon scandel again in the making! They believe their computers over us, when we know 100% that the computer is wrong!
06-12-2024 1:57 PM
sound's dodgy to me, Personally I would ask them to provide any calibration certificates for their scales to show they are accurate, there not going to provide them they probably don't even have them, but it may cause them to back down.
06-12-2024 2:00 PM
Well my last email I have requested;
calibration certificates for both machines.
and statistics about how these two machines (although may be the same machine, i suspect its the same one in Chelmsford) flag up underweight items compared to other machines (doubt I will get this).
That was yesterday. Nothing yet. We shall see...
I will share when I receive them.
07-12-2024 4:45 AM
Well normally I have had a surcharge nearly every month for a weight issue on just one item, always just the one item, once a month.
But the last two items I have had it where they have told me the packaging format is incorrect where it should have been a package rather than a large letter, I told royalmail that when the item left me, it was a large letter and showed them proof of what was in the envelope, what the customer purchased and also showed them that it could fit through my Royalmail sizes template thing that I use to check that my sizes follow their guidelines. But as I use bubblewrap envelopes, as it is a C sized envelope although my item is less than 2.5cm thick, they told me that if the outer packaging can change shape as it's not stuck to the item good enough, then how it lands on their weighing conveyor belt is how it gets measured no matter if the item was mishandled or squashed up during being in their hands due to how it's handled in sacks or under other customers packages, so they basically told me that if I package items in bubblewrap envelopes and the envelope changes shape due to another parcel that may squash that envelope while in their hands, it's still a surcharge being given to me and an incorrect weight change. This is absolutely fraudulent and disgusting, they also said if air gets into the envelope so it's slightly blown up even though if they just gently squashed it down by their hands easily without any force, that would still be considered as a package rather than a large letter no matter if your item in the packaging is only 1mm thick or 2.5mm thick. I know that the way Royalmail handles customers mail, they stack sacks on top of each other, large letters will get squashed and chagne shape all the time while in their hands, but we are the ones that then get penalised for it. I was directly told something along them lines by a employee when I tried to get the surcharged waived and then I complained when it was rejected.
30-12-2024 10:21 PM
This is getting to me now, I have had 3 surcharges in the last 2 weeks. Everyone now they are no longer accepting any of my proof, items that I send time and time again, I have been with them over 10 years. Something needs to be done here now as this is fraud. I showed them proof of the item with the envelope used on the scale and it's weight and they showed me proof of my order with no weight in that photo ,but say they are sticking to their proof that i'm wrong with the weight and the order was over 100g.
It would be ok if I knew I was wrong, but when you know your not wrong and you are correct but they are making out you are wrong, this is unfair because they are charging you surcharge fees and other fees on top of something where you are not at fault, basically frauding you because their machines or employees can never make one mistake, it's you that must make the mistakes even though you send that same order time and time again and the weight of that order would never change, but for some reason you are still wrong and they are still write. Is there anywhere this can be reported as we all need to group together now as royalmail did not use to be like this, I have never known it so bad in using them where I have used them for over 10 years and on top of that they are also delivering a lot of my orders later than they should aswell which is not great either, they have seriously gone down hill in what they are doing.
30-04-2025 11:30 AM - edited 30-04-2025 11:34 AM
I have these occasionally too, today I have a letter that was meant to be 2.8kg, there is nothing that I have in my inventory that weighs that much. I don't know how to appeal it and no doubt it will be a similar process to when they lose my post, where I spend half an hour filling out a form only for them to reject it or say the form is filled out wrong. I don't bother claiming any more or appealing and that is what they rely on.
If Royal Mail bosses feel like they need a bit of extra cash, just send out a load of these charges.
30-04-2025 11:35 AM - edited 30-04-2025 11:39 AM
If you have a RM account hen contact them by phone and they will tell you what to do. Just ask them for a photo as proof it's over weight and they cave in and order a refund to your account. I know you do it online. Edit: Just check my account as had one last month and you get get a "E-Surcharge Supplement" Open the PDF on that and it will give you the tracking number and original sales order. Check your manifests to find the item and input all those details in the claim