Buyer is returning a different item & claiming a refund, but his item arrived

Hi,

 

I sold 2 items to 2 different ebayers.

 

Unfortunately I had a lot of parcels to post this particular day, and addressed 2 packages to the same guy.

 

The wrong package arrived first, and he immediately claimed a refund. Sending the other guys parcel back to me (still pending arrival).

 

A few hours later his actual item arrived, which he is happy with and acknowledged via email.

 

He now has an open refund case, which he is waiting for to be paid in full (return item pending arrival).

 

I can only see an option of refunding him, then begging and praying he pays up again. What are my options for my own protection?

 

Thank You.

 

 

Accepted Solutions (0)

Answers (3)

Answers (3)

If the buyer has opened a case for a refund then sent him an e-mail via the case, saying something along the lines of "If you would like a refund please return the item to me in exactly the same condition that it was in when I posted it and I will refund your money in full upon receipt of the item."  Once you've done that issue an eBay Returns Label via the case so that the buyer has a means of being able to return the item to you.  If you do that then the buyer will have no justifiable reason as to why he refused to post the item back with the label supplied, so long as you ensure that the label is sufficient to cover the total cost of the return postage.

 

Should you not receive the item back again then don't refund the buyer's money.  The buyer only gets so long to download and use the label before it expires, so if eBay were to check the tracking and they saw that the returns label was never downloaded, and therefore never entered the postage system, you would not be obliged to refund the buyer's money as he has failed to comply with your requests in order to ensure that he gets his money back.  If, on the other hand, you recieve the item back again then refund the buyer via the case in the eBay Resolution Centre.  Once the refund has been issued the buyer will get his money back and the case will close automatically, thus preventing the matter from being escalated to ebay, which would have resulted in the buyer getting a forced total refund and your account being hit with a defect.

 

In the event that A) the item sent back is something other than the item you sold, B) is returned to you in a condition which means that you can't relist it for as much money, or C) is in such a bad condition that it cannot be advertised for sale then use the Report Buyer function to make eBay aware of the matter.

 

With regards to the buyer claiming Item Not Received for the item he ordered you should be able to win that case if you sent it via a tracked service and the tracking proves delivery to the address you were meant to post it to.

 

If the person who bought the item that you sent to this buyer in error has not yet contacted you about the item then the best option would be to contact the intended recipient of that item via eBay Messages, owning up to what has gone wrong and apologising for the mistake.  Ask the buyer whether he/she still wants the item and is willing to wait for the item to arrive, in which case you will post the item to him/her when it turns up, or whether he/she wants to cancel the sale.  If the buyer of the misposted item is understanding and is willing to give the item some time to arrive back with you then once you get the item back again post it out to the buyer via an expedited method of postage, such as Royal Mail Special Delivery Guaranteed by 1:00pm, which ought to get the item to the buyer within twenty-four hours, and once you have posted the item to the person who paid for it send him/her a copy of the tracking number via eBay Messages so that he/she can keep tabs on the parcel.  This should help to reassure the buyer.

 

Should the buyer of the item that you posted to the wrong address ask for a refund then ask him/her to open an Item Not Received case and then offer the buyer a total refund via the case.  That way eBay can see that you have been working with the buyer to find an amicable solution, and if the buyer accepts the option of a refund via the case you can then go ahead and issue the refund without picking up a defect in relation to the transaction.

@zombie.god:  Given that the buyer to whom you sent both items appears to want a refund for his own item what you could do in order to kill two birds with one stone would be to agree to refund the buyer once he returns the item to you, and ask him via the case if he could also send the other item back at the same time that he received in error.  Issue an eBay Returns Label that is sufficient to cover the total postage costs of both items if they were both sent back in one go, as that way not only can you refund the buyer when you have received his item back again, but you can then just remove the misdirected item from its original packaging, put it into a new package with the correct address on it and then post it to the rightful owner via expedited postage, as I explained earlier.  By supplying an eBay Returns Label that will cover the total cost of both items being sent back together then the buyer who is asking for a refund of the item that he has received has no excuse for refusing to send back both items back in one go, as the cost of doing so will have been met by you, and if you can get both items back again then you may well be able to avoid a situation whereby the other buyer loses his/her patience with you and opens an Item Not Received case in relation to the item that was sent to the other buyer in error.

Sorry but it's your tough luck sending the wrong parcel to the wrong buyer you can only ask politely for the "buyer" to return it if you send a mailing label. The eBay item number is your protection.

 

If the correct item has been received, tracking should show it and you should enter the tracking number for the correct item where eBay instruct, the case should then close eventually in your favour. If you have no tracking it's a costly lesson.